Office of Academic Affairs
The Delta State University Research Committee was established in 1969. Its purpose is to support faculty research. The guidelines herein were formulated in an effort to insure equitable and fair allocation of funds. They have been approved by the Vice President for Academic Affairs and President and are considered institutional policy.
Administration, faculty, and professional staff are eligible for funds through the Research Committee. An applicant having previously received funds from the Committee must have a satisfactory status report on file in the Committee Chair’s office before a new proposal can be considered. Applicants who have given or received notice of termination of their employment at Delta State are not eligible for support. Research being conducted in association with requirements for a degree is not eligible for funding. Also, research efforts considered to be a departmental function (such as program review, follow-up of alumni, and other efforts designed to assist an academic department in functioning more effectively) are not eligible for funding.
There are three types of proposals that are eligible for submission to the Research Committee. For minigrants with budgets of $300.00 or less, the Mini-Grant Form should be used. One copy of the completed form with the signatures of the department chair and college or school dean should be sent to the Chair of the Research Committee. Such proposals do not require approval of the full Research Committee, only the Committee Chair. The Research Committee also provides travel stipends of up to $300.00 (matched by department/division) to make a presentation at a professional meeting. To make a request, use the Travel Grant Form. Travel to state meetings is not eligible for funds. For requests with budgets greater than $300.00, an expanded proposal is required as outlined below.
Proposal Guidelines for Major Grants
A Major Grant Transmittal Sheet must accompany a long proposal and serve as the cover page. The transmittal sheet must specify title, an abstract in the space provided, and have the appropriate signatures. The narrative should begin on page two with the title as a heading. The proposal should include, in no certain order, the following: introduction, rationale, procedures, a time frame, plans for dissemination of results, and budget. Under “time frame,” the proposal should be explicit in stating an anticipated termination date for the study. Projects not completed by the termination date will be subject to review by the Committee regarding the need for continuation of funding. The budget required for a project should be itemized and detailed. Common budget categories include personnel, travel, equipment, supplies, postage, telephone, and duplication or printing costs. The original and ten copies of the proposal are to be submitted to the Vice President for Academic Affairs.
Current procedures call for the Research Committee to review all proposals and make recommendations for funding to the Vice President for Academic Affairs. During the summer months the Research Committee does not meet. In cases of special need, the Committee Chair, with approval of the college/school dean and Vice President for Academic Affairs, can make funding awards.
Approved short and long proposals are assigned budget numbers by the Business Office. Procedures for expenditure of Research funds are the same as other institutional funds. The exception is that the Chair of the Research Committee approves purchase and travel requisitions. Changes in the budget must be approved by the Chair of the Research Committee. It is the responsibility of the researcher to stay within the amounts allocated for the project. At the conclusion of the study, the researcher is responsible for preparing a final report and submitting it to the Committee Chair. All equipment and non-consumable supplies remain with the researcher unless needed for another project. Once the final report has been filed, the project is considered complete.
Questions pertaining to preparation of an application, the expenditure of funds, or interpretation of the policies described herein can be answered in the Office of Academic Affairs, Kent Wyatt Hall 228.