Conference Registration

POLICY STATEMENT

Delta State University will pay for conference registration fees if approved by the department head or next higher administrator in accordance with the following procedures.

DEFINITIONS

None

PROCEDURES and RESPONSIBILITIES

Out of State

If the registration deadline is more than 10 days before the conference, an advance of 100% of the registration fee can be issued to the employee once the travel authorization is completed and approved. The employee will be responsible for paying the fee with the advance. The balance of the advance can be issued no more than 10 days prior to the trip.

In State

Registration fees of $35.00 or more can be paid in advance by a university check. The procedure will require a copy of the approved travel request and a copy of the conference registration form attached to a requisition. The forms must be received in the Purchasing Department a minimum of 2 weeks prior to the registration deadline.

The travel reimbursement request should be filled out to include all costs with a notation beside the conference registration fee: “Paid by DSU”.

Group of Employees Attending Same Conference in State

State travel regulations do not allow one state employee to claim expenses for another state employee.   A separate travel request should be completed for each employee attending the conference. A copy of the travel requests along with the conference registration form for each employee can be attached to one requisition for the registration fees to be paid by one university check.

RELATED DOCUMENTS

• Section 25-1-79, Mississippi Code of 1972, Annotated