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Moving Expense Reimbursement


Delta State University provides a moving reimbursement to new faculty and, in select instances, staff employees offered permanent, benefit eligible appointments. The total allotted for the reimbursement will not exceed the amount of the lowest quote equivalent to one half of one month’s salary not to exceed $2,500


Employee: a person who is working on paid appointments by the University in a faculty, administrative or staff capacity. It generally excludes adjunct, temporary, intermittent, timelimited, student or graduate assistant employees. For specific information on who is considered an eligible employee for the purpose of this policy, contact the Office of Human Resources.


Moving expense reimbursement requires prior approval by the respective Vice President and the Human Resources Director. There will be no reimbursement in a situation of failure to secure these approvals.

In order for a new employee to be reimbursed for moving expenses, the following steps must be completed:

  • The employee must obtain at least two written quotes from professional movers from which the lowest is chosen
  • The department sends the quotes to the Office of Human Resources for review and/or approval
  • Once Human Resources approves, the department will contact the employee and advise them of approval.

Once the candidate has moved, he/she must provide the following documentation for reimbursement:

  • Final invoice and proof of payment to moving company or rental truck company. This may be in the form of a credit card slip, printed receipt from moving company or a clear notation on the invoice that it was “paid in full”.

The following moving expenses are not reimbursed by the Office of Human Resources:

  • Meals and lodging expenses incurred during the move
  • Transportation costs for employee and family (mileage)
  • Expenses incurred for transportation of vehicles
  • Moving costs for items other than household goods
  • Temporary living expenses
  • Car rental costs

Responsible Office and/or Policy Owner: Office of Human Resources



  • None



Change/Review/Approval Date:

  • Approved by Cabinet: 07/07/2014
  • Approved by Cabinet: 03/04/2020