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Terminal Leave/Transferring Leave



This policy describes the employment conditions that allow eligible Delta State University employees to receive or transfer leave at the end of employment.




Employee: This generally includes faculty and staff employees who are working on paid appointments by the University. It generally excludes students or temporary employees. For specific information on who is considered an employee, contact the Human Resources Department. 


Supervisor: An employee designated by management who exercises major supervisory functions over another employee or employees. These functions include hiring, valuating, assigning work, and disciplining employees.




Eligible terminating employees are paid in a lump sum for the unused portion of their earned personal leave time, not to exceed 240 hours with the last salary or wage payment. Unused personal leave in excess of 240 hours will be counted as creditable service for those employees participating in the Public Employees’ Retirement System. Unused personal leave in excess of 240 hours will be forfeited by those employees participating in the Optional Retirement Plan.


Should employees die prior to separation from the University, payment for the total amount of eligible accumulated personal leave (240 hours) at the time of death is made to the person designated by the employee for this purpose or, in the absence of such designation, to the beneficiary of the employee as recorded with the Public Employees’ Retirement System or the Optional Retirement Plan, as appropriate. If employees present medical evidence that their health condition(s) are such that they can no longer work in a capacity with the University and must terminate employment, they may present a written resignation letter and be paid for earned major medical leave not to exceed 960 hours.


Transferring Credit for Leave Days

When employees transfer from one unit to another within the University, they retain their cumulative earned personal and major medical leave credits at the time of the transfer provided their employment is continuous. Also, new employees to the University from another state agency or institution in Mississippi may transfer leave credits to the University upon proper certification from the former employing State unit provided their employment is continuous. Employment is considered continuous in both situations provided not more than one month of unemployment is involved between the transfer from one unit to the other. When an employee transfers to another agency or institution within the State, Delta State University will, at the request of the employee, certify the unused personal and major medical leave as of the date of the transfer.



  • Board of Trustees Policies and Bylaws, Miss. Code Ann., Sec. 25-3-93