Tuition Remission – Employees and Spouses
| POLICY STATEMENT |
Delta State University provides a Tuition Remission Program that enables eligible employees and/or spouses to enroll in courses of study at the University in order to enhance personal and professional development.
| DEFINITIONS |
Regular Employee: This generally includes faculty and staff employees who are working on paid appointments by the University. It generally excludes students or temporary employees. For specific information on who is considered an employee, contact the Human Resources Department. For the purpose of this policy, regular employees are those who are paid by E&G funds.
Supervisor: An employee designated by management who exercises major supervisory functions over another employee or employees. These functions include hiring, evaluating, assigning work, and disciplining employees.
External Funding: External support including grants, contracts, and cooperative agreements.
Grants: A grant is a financial assistance mechanism, used when the idea for the research or training.
Auxiliary: Funds that are self-supporting and generate their own revenue.
| PROCEDURES and RESPONSIBILITIES |
General
Under this policy, Delta State University will remit tuition for no more than six (6) credit hours per fall or spring semester. Delta State will remit tuition for no more than three (3) credit hours per summer term and/or a total of six hours for extended summer terms. Tuition remission is available for no more than three (3) credit hours per intersession term. The Tuition Remission Program does not include laboratory fees, course materials, or housing fees. Also excluded are non-credit workshops, institutes and short courses offered through the Division of Graduate and Continuing Studies.
Employees may be released for up to one (1) three credit hour course during their normal working day with the prior approval of the supervisor. Employees will not be released from work for any additional courses above three (3) credit hours in a given semester or term. Additional courses must be taken during non-work hours.
In order to receive tuition remission, employees must gain admission/readmission to the University and complete the Application for Tuition Remission form. The application must be completed and forwarded to the Human Resources Department prior to the deadline for registration each semester.
Credit hours taken in excess of the limits specified in this policy shall be paid for by employees at the actual tuition for those hours.
Eligibility
Regular funded full-time employees are eligible to have tuition remitted for up to six (6) undergraduate or graduate credit hours per fall or spring semester and up to three (3) credit hours per summer and/or intersession term with a maximum of eighteen (18) credit hours per fiscal year. Part-time, benefit eligible employees, may take up to three (3) credit hours per semester. Employees are responsible for certain required fees. Employees who are adjunct or temporary status are not eligible for the Tuition Remission Program.
A full-time grant and/or auxiliary employee may be eligible for tuition remission (for the employee only) if the employee meets the University’s requirements. Eligibility, however, will be subject to grant/auxiliary guidelines, restrictions, and the availability of funds. Grant/auxiliary funded employees are subject to the same maximum of eighteen (18) credit hours per fiscal year as stated above.
Prior approval is needed from the Office of Institutional Grants and from the Office of Human Resources for tuition remission for full-time grant and/or auxiliary funded employees.
Employees are eligible for this benefit on the first day of their regular employment provided the employment began on or before the last day to add courses.
If the employee leaves employment at Delta State University before the academic semester/term ends, the tuition remission will be prorated according to the number of days remaining in the semester.
Retired full-time employees, who were eligible for the Tuition Remission Program at the time of their retirement, may continue to be eligible under the same terms as regular employees. The term retirees shall mean employees who have attained official retirement status from the University.
Regular full-time employees on an approved leave of absence may continue to be eligible for the Tuition Remission Program for the duration of the approved absence.
Spouse Eligibility
Spouses of regular full-time employees are eligible to receive the same provisions provided in the Employee Tuition Remission policy until the degree requirements are met. Employees’ spouses are eligible for this benefit on the first day of the employee’s regular employment provided the employment began on or before the last day to add courses.
If the employee leaves employment at Delta State University before the academic semester/term ends, the spouse’s tuition remission will be prorated according to the number of days remaining in the semester.
Spouses of employees who are adjunct or temporary status are not eligible for the scholarship.
This policy does not apply to spouses who are recipients of full scholarships from any source and/or federal aid.
In order to receive the scholarship, a spouse must gain admission/readmission to the University and complete the Application for Scholarship. The application must be completed and forwarded to the Human Resources Department two weeks before registration for each semester.
Responsible Office and/or Policy Owner: Office of Human Resources
| RELATED DOCUMENTS |
- None
| STATUS |
- Active
| DATES(S) |
Change/Review/Approval Date:
- Revised: October 24, 2014
- Approved by Cabinet: October 27, 2014
- Revised/Approved by Cabinet: October 1, 2018
