Appropriate Electronic Storage

POLICY STATEMENT
 
This policy establishes the standards for appropriate use of University storage, both network and local desktop storage. University storage resources are not unlimited and must be managed to ensure adequate space is available for new resources.   University storage space is reserved for business critical information and is to be used for appropriate work-related storage of such information. 
 
 
DEFINITIONS
 
Storage Space: The disk space available to store official University communications and resources
 
Active Directory: The directory structure used on Microsoft Windows based servers and computers to store information and data about network and domains and manage University connections to resources
 
PROCEDURES and RESPONSIBILITIES
 
University storage space is reserved for business critical information and is to be used for appropriate work-related storage of such information. Individuals are not authorized to store personal information, photos, video and music files on University centralized storage systems. 
 
Copyrighted material
Do not store files containing copyrighted material on University servers or University owned systems. Any file determined to have copyright that the University does not have permission, license or ownership of that is stored on University servers will be removed at any time without notice. This includes files that you as an individual may own the copyright license or permission as those copyright licenses are not transferrable without appropriate documentation.
 
Music, video and multimedia files
Storing of video, music and multimedia files on shared server resources is inappropriate regardless of copyright. These files will be the first files removed whenever there is a disk space shortage. 
 
Centralized Storage Backup 
All University centralized storage servers are backed up on a daily basis for critical systems recovery.  In order to preserve the integrity of the systems while recognizing that finite resources are available, these backups will not include audio, video, or application programs unless part of the core operations of the University or the academic Unit. Questions regarding status of items will be directed to the key administrator for the academic or administrative unit. The backups will include critical University data and appropriate work related items stored on University storage systems.
 
 
RELATED DOCUMENTS
  • Appropriate Use Statement
  • Abuse of Computers and Networks
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