Payroll Scheduling

POLICY STATEMENT
 
Salaried employees of the University shall be paid on the last working day of each month.    Students (work-study and regular student employment) shall be paid on the 15th of each month. If the last working day/15th falls on a Saturday or Sunday, paychecks shall be distributed on the Friday preceding the weekend. Faculty teaching summer school shall be paid on the last day of class each summer term. 
 
DEFINITIONS
 
Regular Student Employment: generally, students who do not qualify for federal financial aid and are paid minimum wages through funds in the University unrestricted budget.
 
PROCEDURES and RESPONSIBILITIES
 
University payrolls are scheduled regularly throughout the year. In order for a new employee to be paid on the monthly payroll, completed payroll forms (W-4, state withholding form, I-9 with attachments, Selective Service form) and approved payroll request forms must be received no later than the 15th of the month. Information received after the 15th will appear on the next month’s payroll.
 
New Employees
  • Pick up payroll forms from Human Resources
  • Return completed forms to HR as soon as possible
Department Responsibilities
  • Initiate recommendation and authorization forms in a timely manner
Payroll Office
  • Process payroll information
  • Distribute payroll checks
RELATED DOCUMENTS
  • None
Print Friendly