IFC Consitution & Bylaws

CONSTITUTION

 (Revised & Adopted: March 27, 2007)
Click HERE for a downloadable copy of the Consitution

 ARTICLE I              NAME

1. The name of this organization shall be the Interfraternity Council, hereinafter referred to as IFC.

ARTICLE II              PURPOSE

1. The purpose of this organization shall be to advance the better interests of the social fraternities at Delta State University in connection with the general welfare of the student body and the University as a whole, and to exercise such ends.

ARTICLE III             MEMBERSHIP

1. Every social fraternity, after filing petition with the University and being recognized by the Committee on Student Organizations shall be accepted only by a three-fourths (3/4) majority of the Council, and be entitled to membership in the Interfraternity Council and subject to the rules and regulations thereof.
2. This council shall be composed of two representatives from each member fraternity, to be designated as one delegate and that chapter’s president (or reasonable substitute).
3. Each major officer of the IFC shall not be considered as a representative of his member fraternity.  Voting on IFC matters shall be subject to Article IV, A.

ARTICLE IV             VOTING

1. Each member fraternity’s representatives, not under suspension, shall each be entitled to one vote.
2. The presence of a three-fourths (3/4) majority of the voting power shall constitute a quorum sufficient and necessary to carry on any business for this Council.
3. The President of the IFC shall not have the right to vote except on any matter in which a tie vote is cast.  In such situation, there shall automatically be a re-vote, and should a tie occur, the President shall have the power to cast the deciding vote.
4. No fraternity suspended under the University or Judicial Code shall have a vote on the council.

ARTICLE V              DUES AND ASSESSMENTS

1. Regular dues are to be computed in the following manner:
   1. During the fall semester, each fraternity shall pay to the IFC three (3) dollars per active on the roll.  
   2. During the spring semester, each fraternity shall pay to the IFC three (3) dollars per active on roll.  
   3. Any man who has been a pledge any part of either of the two semesters of the preceding school year and is re-pledged will be subject to these dues.
2. Each fraternity shall pay all assessments, dues, and fines within two weeks after the date set by the Treasurer, or the President in the Treasurer’s absence, as this Council may require.  The IFC Advisor shall approve no social activity until assessments are paid.
3. Any fraternity that does not pay such dues, assessments, or fines within thirty days shall be automatically suspended, this suspension to remain in effect until said dues, fines, or assessments are paid.

ARTICLE VI             MEETINGS

1. The IFC shall convene at a time and place designated by the President of the IFC, unless member fraternities are notified to the contrary.  In any event, this Council shall convene at least once a month.
2. A quorum must be present in order to conduct official IFC business.  A quorum shall be defined as three-fourths (3/4) of the delegates of the IFC. 
3. Any emergency or special meeting can be called by the President of the IFC upon sufficient notification to member fraternities.
4. Each member fraternity shall be allowed one excused absence per semester from a regularly scheduled IFC meeting.  Each member fraternity shall be fined not less than $25.00 for failure to be represented by both its delegation as defined in Article III, B at more than one meeting provided for in the above two sections.  The fine shall be doubled for failure to be represented at two consecutive meetings.  However, a member fraternity may allow a substitute to fill in for either it’s junior or senior members.  If the above said substitution takes place more that three times in a semester, the fines mentioned above will ensue.

ARTICLE VII            OFFICERS

1. The IFC shall be made up of four officers known as the Executive Council:  president, vice president, secretary, and treasurer.  Current active, full time fraternity members that are in good standing with the University are eligible to serve in the above executive offices. 
2. The executive officers will be selected on an annual rotation basis.  The annual transition shall be made in February. 
3. The rotation of offices shall go as such:

President 
Vice President
Treasurer
Secretary

4. The rotation of organizations shall go as such:  

Kappa Alpha
Phi Mu Alpha
Kappa Sigma
Pi Kappa Alpha

5. Each incoming officer must be approved by three-fourths (3/4) majority vote by the sitting council.
6. The four executive officers of the IFC shall not be allowed to hold more than two (2) terms (consecutively or non-consecutively). 
7. Duties of Executive Council Officers

1.      Powers of the President

a.  The duties of the President shall be to preside over all meetings, to serve on appointed University Committees, to uphold the IFC Constitution & by-laws, and to properly represent the best interest of the fraternity system. 

b.  He shall preside over all regular and special meetings and shall be responsible for carrying out its decisions. 

c.  He shall call emergency meetings as he deems necessary, per Article IV, C.

d.  He shall serve as an ex-officio member of all committees. 

e.  He shall appoint members of all committees and other persons as instructed  by the IFC.

f.  He shall only vote in the case of a tie.

g.  He, in counsel with the Treasurer and IFC Advisor, may approve expenditures from the IFC account.

h.  He shall perform other executive functions as they arise.

            2.  Powers of the Vice President

a.  The Vice President shall preside over all meetings and address other duties of the president in his absence.

b.  He shall be in charge of public relations and advertising for official IFC events.

c.  He shall serve as chairman of the Rush Committee and the Judicial Board.

            3.  Powers of the Treasurer

a.  He shall be responsible for assessing and collecting all monies due to the Council, as outlined in Article V.

b.  He shall prepare financial reports upon account activity and present them to the IFC. 

c.  He shall, in counsel with the IFC President and IFC Advisor, approve and prepare expenditures from the IFC account.

d.  He shall be responsible for keeping the IFC in good financial standing with contracted entities.

e.  He shall perform other executive duties as assigned.

4.  Powers of the Secretary

a.  The Secretary shall keep complete and accurate minutes of all IFC meetings.

b.  He shall read minutes from previous meetings at the next regularly scheduled meeting.

c.  He shall keep an accurate and complete roll of all members of the IFC, check roll at each meeting, and report to the treasurer when chapters have violated Article VI, D.

d.  He shall perform other executive duties as assigned.

8.  In the absence of the President, the meeting shall by run by the highest ranking officer present in the order of the Vice President, Treasurer, or Secretary. 

5. Officer Succession
   1. Be it deemed necessary for an officer to resign before his stated term of office the sitting chapter shall nominate a replacement from current IFC membership.  The replacement must be approved by a three-fourths (3/4) vote of the IFC membership, as outlined in Section VII, E. 

ARTICLE VIII              POWERS

1. No laws of this Constitution are to be in violation of the statutes of federal, state, local or university laws, rules or regulations. 
2. This Constitution and by-laws when approved by the administration shall be in effect for all member fraternities as defined in Article III, A.
3. A by-law shall be defined as any bill specifically designated in its body as a by-law and adopted by not less than a three-fourths (3/4) majority of the total membership of the IFC.  Upon approval by Delta State University administration it shall be inserted into the by-laws.

ARTICLE IX                ADVISORS

1. The IFC shall have one advisor, whom shall be designated by the administration and approved by the IFC.

ARTICLE X                AMENDMENT

1. This Constitution shall be amended only by a three-fourths (3/4) vote and shall be brought forth for consideration at one meeting and voted on at the following meeting.

ARTICLE XI               PROCEDURAL GUIDELINES

1. Robert’s Rules of Order Revised shall determine any such procedural matters not specifically mentioned in this constitution or by-laws.