Fund Raising and Solicitation of Private Funds

POLICY STATEMENT

DEFINITIONS

None

PROCEDURES and RESPONSIBILITIES

It shall be the responsibility of the Foundation Office, in consultation with the University President, to serve as the coordinating agency for all types of fund raising programs for Delta State.

Any on-campus request to undertake a fund raising program or to solicit funds must first be reviewed by the appropriate Department Head, Dean, and then the University President for approval before being submitted to the Executive Director of the Foundation. All other requests to undertake a fund raising program or to solicit funds must first be reviewed by the Executive Director of the Foundation.  

Any fund raising literature (including brochures, booklets, and letters) used to attract private funds to the university shall be coordinated through the Foundation Office to ensure dissemination of the most accurate information appropriate to a particular fund raising effort. Accordingly, the Foundation Office shall be responsible for maintaining a master calendar that incorporates the schedule of all fund raising mailings and solicitations.

The Internal Revenue Service has provided language to be included in all fund raising literature soliciting private donations. It has also defined guidelines regarding proper acknowledgement procedures and tax deductibility of monies donated to charitable institutions. It is imperative that these guidelines be honored to maintain tax-exempt status. You are encouraged to contact the Foundation Office for confirmation of these guidelines. 

RELATED DOCUMENTS

• Internal Revenue Service fundraising literature