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Travel Authorizations

State Contract Travel Agency

There are a number of travel agents on state contract that may be used to for travel arrangements.  We suggest using Direct Connection Travel of Greenwood, MS.  The telephone number for Direct Connection Travel is 662-455-2901; ask to speak with Carolyn Kimbrough or Catherine Alderman.  All official state travel arrangements which will be reimbursed by the State of Mississippi must be made through the contract travel agency when such arrangements involve public carrier transportation. (i.e. air travel).  All airfare paid by the state is considered official state travel, including consultants and recruits.  Use of the contract travel agency for lodging reservations is required when the trip involves public carrier travel.  If a public carrier is used, but circumstances prevent the use of the state contract travel agency, a waiver is required from the Department of Finance and Administration State Travel Branch Director. The telephone number for the department is 601-359-3409 and the fax number is 601-359-3910 .

Personal Vehicle Mileage Reimbursement Rate

Effective January 1, 2014- $0.56 per mile

Rental Car

Outside State of Mississippi – Enterprise Car Rental Contract Corp ID XZ55012  Contract #975-91-21763-0

Inside State of Mississippi -  Enterprise Car Rental Contract Corp ID XZ55012

Enterprise Car Rental – (662) 843-9649 Local  /   1-800-261-7331 Toll Free
 
 

The rental car contracts include unlimited mileage and free collision insurance. The option to purchase insurance should always be declined and will not be reimbursed. All rentals require either a corporate or personal card. Be prepared to show proper identification when picking up rental vehicle.

 

 Trips Cancelled

When a travel authorization is approved and encumbered, your available budget is reduced by the amount indicated.

If you have a trip that has been cancelled, please forward the travel request to Kent Wyatt Hall 221 with request to cancel the encumbrance.

 

Meal Reimbursement

There is a maximum daily rate for meal reimbursement for employess of the State of Mississippi and local government while on official travel.  The meal rate floats with the Federal Register.  The rate is effective October 1, 2012, and applies to all travel on or after October 1, 2012, as follows:

All areas except high cost areas……………………………….$41.00 per day

*High Cost areas…………………………………………………varies as shown on the federal register

The Federal Register may be viewed online.  Visit the State Travel website at http://www.dfa.state.ms.us/Purchasing/Travel/convertedrates.pdf .

Effective February 17, 2009, Delta State University requires the submission of receipts for all meals that are to be reimbursed while in travel status.

If you have any questions concerning the completion of a travel authorization form, please contact our department at 846-4045. Below is a link to download a travel authorization form.

 

Travel Decison Matrix- May 2014

DSU Travel Authorization Form

 

                         This page is maintained by Beverly Lindsey.

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